File Tracking System: Ensuring Secure Document Management

A File Tracking System is a software system used to manage and store documents, images, videos, and other digital files. It is used by many organizations to keep track of their most important documents, ensuring that they are accessible and secure. The system is designed to help organizations search and locate specific documents quickly, enabling them to access critical data in a timely manner.

File Tracking Systems are typically made up of two components: a software application and a storage system. The software application allows users to store and retrieve documents, images, and other digital files, as well as set up security parameters and customize the system’s features. The storage system is a secure, encrypted repository for files, which can be accessed remotely or on a local network.

File Tracking Systems are essential in today’s digital workplace. They enable organizations to keep track of their vital documents, allowing them to easily access and share important files with internal and external stakeholders. The system also provides an organized, secure environment for team collaboration and document management.

File Tracking Systems allow users to store and share documents in a secure, centralized location. Documents can be organized into folders and sub-folders for easy navigation. The system also allows users to set permissions so that only the appropriate people can view, edit, or delete documents.

File Tracking Systems also provide powerful search capabilities, allowing users to quickly locate specific documents. Users can search by document name, file type, or metadata such as author or date created. The system also provides advanced search filters, allowing users to narrow down their results.

File Tracking Systems provide reporting and analytics capabilities, allowing organizations to stay on top of their document usage. Reports can be generated to show which documents are most frequently accessed, or which departments are using the most space. This data can be used to make informed decisions about document storage and usage.

File Tracking Systems also provide document version control, preventing users from accidentally overwriting or deleting documents. The system stores multiple versions of documents, allowing users to retrieve a previous version if needed. This ensures that important documents are always available and up-to-date.

Finally, File Tracking Systems provide secure document sharing capabilities, allowing users to securely share documents with external stakeholders. Documents can be shared with a single user or with a group of users, and the system can be configured to limit the user’s access to the document. This ensures that documents are secure and only accessible to individuals with the appropriate permission.

Overall, File Tracking Systems are an essential tool for organizations looking to manage their digital files in a secure, efficient manner. The system provides powerful search capabilities, reporting and analytics, version control, and secure document sharing. This makes it easy for organizations to access, store, and share their most important documents in a secure, organized environment.

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FILE TRACKING SYSTEM IN INDIA

Do your document holds data about intellectual property, property ownership details, financial details, sales, and tender details of the project? Have complete visibility of your documents using Unipro’s File Tracking System in India.

How does the File Tracking System Works?

  1. Assign a unique ID to each employee for transferring and receiving documents.
  2. Set up a physical location to store documents and virtual folders if the document is the digital one.
  3. Print Barcodes or RFID Tags for locations, Documents,Employees and map it to the corresponding.
  4. When the object is invaded or transferred, feed the data using data capture and mobile computing devices.
  5. If necessary, download the reports from the central server.
For Expertise Consultation, Write To

salesenquiry@uniprotech.co.in

Unipro’s Barcode and RFID Based File Tracking System in India

Get the Unipro’s File/Document Tracking Solution to track vital documents in your organization for the sake of decision making. Workflow-based file tracking system gives a complete history of documents right from entry to Storage.

Though many organizations transforming to digital, it is inevitable to have paper-based records and this needs a sophisticated tracking system that depicts the information regarding where it is? To whom it is assigned? View a complete history of documents right from the point of purchase to right at the moment. Not only paper-based assets need a tracking system, a digital document too needed, to share, manage, approve, store, and secure it. And this process can be done with Unipro’s Document/File Tracking Solution using Barcode and RFID technology.

Warehouse Management System-oil Plants

How does the File Tracking Solution Address the Challenges Faced by our Serving Industries in India?

  • All the documents would be captured in the system using data capturing and mobile computing devices, thus the movement and location of files could be tracked preciously.
  • The records were secured using digital signatures, data encryption, and certificates.
  • Not only the paper documents are better managed, but scanned documents could be linked to paper ones for better accessibility.
  • Theft made harder! As access could be generated and offered to authorized person only.
  • The entire lifecycle of the documents could be tracked accurately, starting from creation to storage or destruction depends on the organization’s retention schedule.

Modules incorporated in the File Tracking System in India

Those requirements would be fulfilled by our warehouse management system software and its modules are designed in a way that it would meet the future market scenario.

Warehouse Management System software
Warehouse Management System-oil Plants

Features & Benefits of File Tracking System

  • Auto Check in / Check Out of documents could be recorded if RFID is installed.
  • Auto triggering of notifications can be made possible if the documents assigned to a user were not returned on time.
  • Document lifecycle tracking will be precise.
  • Data storage will be more secure.
  • Misplacing and theft of documents could be controlled effectively.
  • Save time in searching the  document location.
  • Be able to set and manage the retention dates.

AIDC Products Required for File Tracking System

Having only the software solution is not sufficient to perform inventory handling! appropriate hardware is required. So, to offer the complete solutions, we the authorized distributor of World’s Major like Zebra, Honeywell, Epson, Datalogic,… we supply mobile computing, data capturing, and printing devices at the nominal rate.

zebra-ds8178-cordless-barcode-scanner
Barcode Scanners

Meet the wide range of scanning needs with unmatched abilities

zebra-zt610-industrial-label-printer
Barcode Printers

Keep your business moving with direct thermal and thermal transfer printers

Mobile Computers

Equip you workforce with mobile computing devices to drive more productivity

consumables
Consumables

Get Barcode Labels, Ribbons, and RFID Tags to meet your demands

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Barcode, RFID and Mobile Computing Technologies
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Optimize your warehouse operations to have increased throughput and reduced level of inventory risks.

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WIP Tracking System

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Have complete visibility of your inventories to make sure you have the right amount to avoid over- or under-stocking any item.

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Automated Dispatch System

Perform route planning and grouping the orders to dispatch the goods & finished products in an optimized manner.

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Material Management System

Track and monitor material movement across storage facilities to have an uninterrupted production process & eliminate excessive stocks.

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Vendor Management Solution

Have centralized records of all your business vendors and evaluate their performance against qualitative and quantitative benchmarks!

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Improve asset visibility and have complete product information start from acquisition to retirement with our Asset Tracking Software.

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Track visitor movement throughout your organization and perform visitor pass creation and appointment management.

CORPORATE OFFICE

Unipro Tech Solution Pvt Ltd

KNR Building, Plot No: 23&35B, Sriram Nagar,
2nd Street, Mugalivakkam Road, Porur,
Chennai-600116, Tamil Nadu, India

salesenquiry@uniprotech.co.in
+91 44 421 421 40

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